Invoices(IN), Late Charges(LC),
and Deposits(ID) are automatic transactions and cannot be entered in
the Posting screen.
Transactions that can
be posted are Cash on Account(CA), Miscellaneous Sales(MS), Debit Memos(DM),
Credit Memos(CM), and Inactive Accounts(IA).
To Post a payment or enter a transaction
for one specific unit click on the UNIT LOOKUP button in the
Main Menu to get to the Transactions screen.
All transactions are posted to a Batch.
A Batch can be any number of transactions and represent a bank deposit.
When a Batch is Released, the transactions can no longer be modified
and a Deposit Ticket is generated to simplify the bank deposit and to
insure financial integrity.
To
Post to more than one unit at a time click on the BATCH button
in the Main Menu to get to the Transaction Posting screen. Enter the
Unit # and Building and the table below will automatically populate
with the tenants account information.
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After
filling in the New entry area, press the Add button to add the transaction
to the Batch.
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To
identify the proper Unit number for the transaction, press the Lookup
button to activate the Tenant Name Inquiry window.
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Once the proper unit has been identified,
simply double click on the proper line in the table.
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To
Change a transaction, simply double click the transaction to modify. System
generated transactions can not be modified. You must issue a Debit or
Credit memo. Press the Change button once the transaction has been
modified.
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To
Delete a transaction, simply double click the transaction to modify. System
generated transactions can not be deleted. You must issue a Debit or Credit
memo. Press the Delete button once the transaction has been selected.
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The
Release button is used to finish the Batch and print the Deposit Ticket. This
should be done when ready to deposit the money in your account. Once
Released, transactions can no longer be modified. See the Reports Chapter
for a sample of the Deposit Ticket.
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The
Receipt button is used to print a Receipt for the transaction. The Receipt
should be printed before the transaction is Added. See the Reports Chapter
for a sample of the Receipt.
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The
Cancel Button is used to cancel the transaction.
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The
Exit Button is used to Exit the Posting Window.
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DEBITS
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CREDITS
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IN
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INVOICE
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CA
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CASH ON ACCOUNT
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DM
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DEBIT MEMO
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CM
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CREDIT MEMO
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MS
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MISC. SALE
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IA
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INACTIVE ACCOUNTS
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LC
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LATE CHARGE
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ID
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INITIAL DEPOSIT
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Shaded transactions are
system generated and may not be entered manually. See the Data Description
chapter for explanation of the transaction types.
MINI-STORAGE
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